Job Description

OVERALL PURPOSE OF POSITION

The position is accountable to the Head of Procurement & Logistics. He/ She will be mainly responsible for all activities within the section, including the day- to-day running of the Section and be responsible for the subordinates. The Senior Executive Procurement and Logistics will be required to assist Head of Procurement & Logistics to maximize the efficiency of the Section functions and processes.

RESPONSIBILITIES

• Coordinating the day-to-day running of the Procurement & Logistics section.
• Responsible of a team of supply chain administrators.
• Regular reporting of work progress to Head Procurement & Logistics.
• Negotiate and administer parts or maintenance service agreements.
• Processing of System and Aircraft Maintenance requisitions, issuing of RFQs, price negotiations, quote selection, ordering, order follow ups, shipping and invoice processing.
• Monitoring and maintaining appropriate credit facilities with suppliers.
• Monitoring Supplier performance and carrying out Supplier Performance Appraisals.
• Administering & maintaining the Approved Suppliers lists.
• Assisting Management on Procurement, Logistics or Maintenance projects.
• Carrying out Inventory Control, Receiving Parts Inspection, Audit, and stores transaction duties when necessary.
• Coordinating with Purchasing & Logistics Administrators to carry out regular stock checks.
• General management of all store areas including unserviceable stores areas, quarantine and reject area, main stores areas, all annex stores, dispatch and receipt areas.
• Responsible for On-Job-Training of the P&L Administrators.
• Regular review of surplus/obsolete parts for possible sale/scrap.
• Shift hand-over system management.
• Administering work absence applications and overtime requirements for all Purchasing & Logistics Administrators.
• Ensuring that aircraft components, parts and materials are appropriately binned and stored in accordance with Aviation Standards Practices.
• Address problems which hinder the administrators’ work processes.
• Ensuring that all section procedures are strictly adhered to by all the team.
• Responsible for the correct disposal of scrapped parts and materials, in accordance with section procedures.
• Comply with and regularly revise latest Section procedures.
• Assist internal and external auditors as and when necessary and take any necessary corrective actions to mitigate findings.
• Maintain a current Airfield Driving License, AVSEC Security Permit, pass successfully Company mandatory courses and IATA Dangerous Goods course.
• Drive company vehicles on the airfield and handle stores equipment including fork lifters.
• Carry out duties and responsibilities of staff of lower grade.
• Other responsibilities as assigned by higher management from time to time.

Working Conditions

• Normal office hours as well as staggered or 24 hrs shift roster duty.

Qualifications and Experience

• Good command of spoken and written English.
• One “A” level or MQF 4 pass, preferably in a Science or business/management subject.
• Work experience in procurement or logistics will be an asset.
• Basic technical aptitude and good interpersonal, presentation and communications skills.
• Committed to enhance own and section’s performance and efficiency.
• Valid ECDL (Base Module) or equivalent certificate, to show basic knowledge on XL, Word, Online essentials including Outlook.
• Ability to learn and use software systems used within the department.
• Ability to work as part of a team.
• Ability to work under pressure and with minimum supervision.
• Be in possession of a clean police conduct and be in possession of a valid driving license.
• Possession of Aviation Human Factors and Stores Inspection will be an asset. Otherwise, will have to successfully sit for these courses (provided by the company) within the job probation period.
• Work experience on negotiating and management of Procurement, Logistics and/ or Maintenance contracts, will be considered as an asset.
• Willingness and ability to learn how to operate equipment used in stores and warehouses such as pallet lifters, engine driven fork lifter, towing cargo dollies, strapping machines etc…
• If selected, applicant would need to sit for and successfully pass, an MIA course to obtain the MIA Airfield Driving Permit.
• Willingness to learn more and accept formal and on-job-training on skills, knowledge and procedures related to this Position Description.